Rose‑in‑Winter Coordinator

 

               Northfield Conference

Job Description

Peggy Andreas

7/2000

 

Purpose: folks can write a letter to themselves, or someone else, reflecting on their thoughts and experiences during the June conference. These letters are mailed back to folks in February.

 

1). Before the conference:

 

a). purchase stationary, including envelopes, quantity: 50‑100. rose motif is nice!

b). decorate a large box, with a slot on top, for mailing the envelopes.

c). check with program‑chair that a blurb about Rose‑in‑Winter will be included in the brochure, before it goes to print.

d). save all receipts for purchases to submit to treasurer.

 

2). During the conference:

 

a). introduce yourself as being the Rose‑in‑Winter coordinator give brief explanation of this tradition for newcomers.

b). make an announcement once or twice during the week where the stationary and box will be located.

c). check daily, be sure there is adequate stationary remaining and that there are pens available for writing, etc. Help to keep area tidy, tables become messy and cluttered by the end of the week. Monitor young children.

 

3). After the conference:

 

a). collect all the letters, be sure they are addressed properly, (compare against master mailing list) add zip codes, etc. if necessary.

b). hold on to letters until February, plan to mail for receipt   on or about 2/14, Valentines Day

c). be sure to separate U.S. from Canada. Canada requires      additional postage. Outside of envelope should be marked: "Air Mail' if mailed from within the U.S.

d). submit receipts for postage, etc. to treasurer for reimbursement

 

 

 

 

 

 

 

 

 

 

 

Afternoon Sports Coordinator for adults and teens

 

Description of Tasks:

 

1). Before: Call the Northfield School Contact (what's the name/number? A member of the Executive Committee can tell you) and arrange to have appropriate equipment (i.e. Frisbees, soccer balls, basketballs, volleyballs, cones, pinnies/mesh jerseys, etc ...) available for use. Also, have the school set‑up the volleyball nets behind the garage on the side of Gould.

 

2). During: Decide (with co‑coordinator and others input) what games to play each day and have them announced in the morning during ingathering. Gather all together at one o'clock and facilitate the beginning of the game. Be there in case anyone needs assistance. 3) After: Arrange to have all equipment returned to the school.

 

General Things to Keep in Mind: The games that have gone over well in the last two years are Capture the Flag, Soccer, Volleyball, Basketball and Ultimate Frisbee. Capture the Flag is very popular with the "younger" teens but there have been injuries in the last two years. Everyone should have fun. At times feelings can be hurt when picking turns as some people may be left out.

 

Also, one thing I thought of while driving home is the possibility of linking all 5 days worth of activities into some kind of Olympics. Just a thought, maybe that would get to competitive. I am sure we could split into teams (2‑3) have 10 fun things to do (not all involving athletics).

 

Michael Minotti

June, 2000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

THE NORTHERN AREA CONFERENCE of the NORTHFIELD LEAGUE, INC.

Responsibilities of Conference Coordinators .

 

The Executive Committee: The Executive Committee is made up the Officers of the Northern Area Conference, namely the three Conference Coordinators, a Recording Secretary, Registrar, Treasurer, and Program Coordinator(s) (if no one of  the Conference Coordinators serves in this capacity). Meetings of the Executive Committee are open to any member of the Community who wishes to attend.

 

There are three Conference Coordinators, equal in position and responsibility. Conference Coordinators are expected to serve a three year term. One Conference Coordinator is elected annually thus ensuring continuity and rotation. 

 

The Conference Coordinators together  shall be responsible for, and choose one of their number to preside at all meetings of the Northern Area Council and the Northern  Area Executive Committee; call special meetings of the same; appoint standing and special committees and serve as members ex‑officio of all committees except the Nominating Committee; have power to act for and bind the Executive Committee in its regular and ordinary business engagements and transactions; have power, in the name of the Executive Committee, to make and execute with the Treasurer all bonds, contracts, and other obligations when authorized to do so by the Executive Committee; delegate one of their number to serve on the board of the Northfield League, Inc. In case of a tie vote, they shall together cast one deciding vote.

 

As ex‑officio members of all committees it is important that one of the coordinators attend committee meetings. It is expected that the Coordinators will work together to ensure that one of them will be at each of the regular Program Committee meetings, and that in accepting nomination the nominee is prepared to commit to attending some Program Committee meetings.

 

Inability to meet this expectation should be communicated to the Chairperson of the Nominating Committee before the election, who will discuss this with the Executive Committee: The Nominee's potential contribution to the Executive Committee may outweigh the importance of attending Program Committee meetings, however, the other two Coordinators must be prepared to honor the commitment to attend those meetings between them.

 

 

 

10/2000

 

 

 

 

 

 

Job Description for Nominating Committee Chairperson prepared by Ron McClain,

June 10, 1994

 

Nominating Committee Chair is to be chosen by end of midwinter Conference if not earlier.

 

Schedule for Work

 

1. Nominating Chair will be introduced to the larger community at Orientation Meeting. People who are interested in serving on the executive committee should speak with the Nominating Chair.

 

2. Day 1: Chair picks committee.  Members must have attended 3 of last 5 conferences.

 

3. Day 2: Committee announced at Announcements in morning toward the beginning of the summer conference.

 

4. Chair and Committee work to develop list of candidates for Executive Committee position, working with current Executive Committee members. The committee should be prepared to make its recommendation to the Executive Committee by mid‑week (Thursday?).

 

 

Things to be considered:

 

1. The only position for which nominations must be made is that of new executive committee member.  This person replaces the one current member who is finishing a three year term.

 

2. The executive committee itself needs to appoint a program chair, secretary and treasurer­.  One of the reasons for dialogue between the nominating and Executive committees is to avoid overlap between their work.

 

3. The Nominee, if elected,  must be able to meet regularly with other members (the participation of Ron Cooke on the Committee in recent years suggests that the committee can be flexible about its meetings both in terms of time and place.)

 

4. The Nominee must be able to work with other members of the Executive Committee, thus another reason for consulting with Exec Committee during process.

 

5. The Nom. Committee needs to be part of the process of cultivating new and renewed leadership at the Conference; and considering the talents and connections of the current Exec. Committee is necessary if the new Nominee is to complement their strengths.

 

6. The Community can be seen in some ways to consist of different constituencies (historically, geographic in some cases, in other cases based on affiliations within the community) and there is some effort to acknowledge these constituencies in either the Exec. Com. or in other leadership positions in conference.

 

7. The Nom. Chair is often not someone intimately a part of the planning of the conference and therefore often in need of guidance from others more active about the leadership abilities and commitment of prospective Nominees.

 

8. The Nom. Chair should probably pick a committee of 3 to 5 additional members and seek some diversity in that group as well to broaden the conversation about potential Nominees.

 

9. There is an ongoing interest in having some balance by gender and age among the leadership, especially on the Executive Committee.

 

10. It is recommended that the Chair of the Nom. Com. be the line of the communication with the Exec. Com (which itself should meet with Nom. Chair or designate one of its members to communicate with Chair.), and that the Chair be the person who consults with prospective Nominees (only after the Committee has decided on its preferred candidates). Before the final Nominee is given to the Exec. Com. the Chair must have cleared with the Nominee his or her willingness to take on the position. Frequently, Nominees have asked for a day or so to consider the possibility and sometimes to research the amount of work involved.

 

The Nom. Chair should be familiar enough with the Exec. Committee work to describe it to prospective nominees. It is not uncommon to ask the prospective nominee to     talk with an Exec. Committee member before they decide to take on the task.